Job Description

Job Description and Duties

Under the direction of the Staff Services Manager I (SSM I), Chief Procurement Management Unit A, the Associate Governmental Program Analyst (AGPA) will conduct the more complex solicitation and contract analyses, contract development, fiscal oversight and monitoring for the California Tobacco Prevention Program (CTPP). The AGPA will work as a lead and within a team and collaborate to ensure CTPP complies with established contract policies and procedures. The AGPA will be assigned and manage approximately 20-25 agreements including contracts and grants. Additionally, the AGPA will work on one to three solicitations per year. Limited in-state travel (10%), including occasional overnight stays, may be required to participate in procurement reviews, in-person meetings with contractors, and conferences.

Candidates interested in this position are required to take the AGPA exam. If you have not taken the AGPA exam, please follow the link below:

Telework Information

This position may be eligible for telework up to three (3) days per week and is required to report in-person to the designated headquarters office location a minimum of two (2) days per week. The amount of telework permitted is at the discretion of the Department and is subject to change, consistent with CDPH’s Telework Program. All employees who telework are required to be California residents in accordance with Government Code 14200. Candidates who reside outside of the state of California may be interviewed; however, the selected candidate must have a primary residency in the state of California prior to appointment (and continue to maintain California residency) as a condition of employment. Failure to meet this requirement may result in the job offer being rescinded.

Business travel may be required , and reimbursement considers an employee’s designated headquarters office subject to regulations and bargaining unit contract provisions. All commute expenses to the designated headquarters office will be the responsibility of the selected candidate.

The headquarters office location for this position is identified in the attached duty statement.

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Please let us know how you heard about our position by taking this brief survey:

You will find additional information about the job in the .

Special Requirements

For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678) and/or Resume, including detailed job descriptions,  hours worked per week , and  start/end dates (MM/DD/YYYY) . Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.

A completed State application (STD. 678) and any other relevant documents (e.g. unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers Account. Please reference Job Control #(446007)  and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application. Please remove any confidential information (i.e. social security number, date of birth) from your documents prior to submission.

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareers Account at Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing. Please submit only one application.

If you are unable to submit your application electronically through your CalCareers account, please email  apply@cdph.ca.gov  for assistance and a CDPH Human Resources Division staff member will contact you to assist with the online application process or,  a hard copy application package may be submitted through an alternative method as explained in the How to Apply section below. When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Organized, self-starter and detail oriented,
• Excellent writing and listening skills,
• Excellent time management and project management skills,
• Ability to complete tasks timely, efficiently, and provide a quality work product with minimal supervision,
• Ability to multi-task, prioritize work, and follow direction,
• Proficient in MS software (Word, Excel, PowerPoint),
• Develop and maintain knowledge and skills related to tasks and methodologies,
• Communicate effectively and tactfully (verbally and in writing) when interacting with internal/external staff throughout the state and the public,
• Professional, courteous, and positive demeanor,
• Work individually and/or in a team environment,
• Maintain consistent and regular attendance.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

SUPPLEMENTAL QUESTIONNAIRE

The Supplemental Questionnaire (SQ) will be used to pre-screen applicants for the California Tobacco Prevention Program’s vacant AGPA position. The SQ must be no longer than three (3) pages in length, using 12-pt. Arial font. Applications submitted without the SQ will not be considered for an interview.

1. Describe your experience independently performing complex financial, research, and program analysis for a major contract and providing upper management with recommendations based on your findings. Include information regarding your responsibilities.

2.  Describe your knowledge and experience as a Procurement/Contract Analyst monitoring contracts and any experience working with both State and Federal expenditures.

3.      Describe your experience being the lead person on a project and working with a team of other program staff. Describe your role, the role of others, and how you ensured the project success.

PLEASE NOTE: Resumes, letters, Statement of Qualifications, transcripts, degrees, your state application, cover letters and other materials will not take the place of the Supplemental Questionnaire.   Responses should be numbered and with the questions submitted in the same order as the Supplemental Questions. Simply copying and pasting your resume will also not be accepted. 

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Other -

  Please see Supplemental Questionnaire instructions below at end of posting .   Applications received without an SQ may be rejected.

Job Tags

Permanent employment, Full time, Contract work, For contractors, Remote job, Night shift, 2 days per week, 3 days per week,

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