Job Description

Full job description

Executive Assistant to the Dean for the College of Computing - Manager of Administration

Job No: 24355

Department: College of Computing

Work Type: Staff - Full Time

Location: Main Campus (Houghton, MI)

Full Time / Part Time: Full Time

Categories: Computing, Administrative/Business/Professional, Applied Computing, Computer Science

Department: College of Computing

Summary

Tomorrow Needs Michigan Tech
Michigan Technological University is a forward-thinking public research institution that empowers individuals from diverse backgrounds to create innovative and sustainable solutions to society’s challenges through collaborative, action-based learning and cutting-edge research.

As a public research university, Michigan Tech houses eight colleges and schools that offer more than 140 undergraduate and graduate degree programs in science and technology, engineering, computing, forestry, business, health professions, humanities, mathematics, social sciences, and the arts. This diverse range of academic offerings empowers students to pursue their passions and make meaningful contributions across multiple fields of study.

Michigan Tech is a highly praised university, known for its excellent return on investment and commitment to providing quality education that prepares students for successful careers. Forbes ranks Michigan Tech among the top 25 colleges in the nation for return on investment, and the Wall Street Journal places it among the top 20 best public colleges in the United States.

Situated on a stunning 925-acre waterfront campus, our university offers a perfect blend of natural beauty, cutting-edge facilities, and unparalleled access to the rugged outdoors. With a student population of over 7,300 Huskies from more than 60 different countries, we foster a dynamic and diverse community that thrives on hands-on education and global perspectives. We are guided by our core values of community, scholarship, possibilities, accountability, tenacity, and leadership as we explore, grow, and shape a brighter future.

In the Michigan Tech College of Computing, students work closely with faculty and peers to build the practical and theoretical knowledge and experience they'll need to join the inventors, engineers, coders, and innovators of tomorrow. The College seeks a highly organized, proactive professional to serve as the Manager of Administration and Executive Assistant to the Dean. This role supports the Dean by managing calendars, communications, and special projects while overseeing key administrative and operational processes within the College.

Responsibilities

• Serve as the executive assistant to the dean including overseeing the
  implementation and management of college priorities and special projects.
• Manage the dean’s calendar, maintain office files and records, communicate to internal and external constituents on the dean’s behalf, analyze requests before dean approval, participate in meetings, and assist the dean with confidential matters.
• Collaborate with the dean and others to help craft and realize the college’s strategy, vision, and goals, and promote cooperation and collegiality.
• Promote effective workflow within the college.
• Collaborate with the Executive Team to gather information before meetings, send agendas, and follow up afterward to ensure everyone is clear on the next steps and follow-up actions.
• Help facilitate the leadership team’s ability to prioritize time on the right initiatives.
• Analyze, compare, and evaluate various courses of action (project management) and make independent recommendations on matters of significance within the scope of position responsibilities to implement the spirit of collaboration and Michigan Tech policies and college priorities.
  Coordinate the dean’s travel and travel itineraries.
• Serve as a member of the CC governance committee(s), including Computing Council.
• Administer and coordinate the tenure, promotion, and review process in the college units.
• Coordinate and administer the binder process with department coordinators.
• Oversee the development, implementation, and maintenance of directories, master calendar and various other spreadsheets and databases.
• Executive authority for signature approval and decision-making as delegated by the dean.
• Oversee and manage the administration of hiring, including search committee activities and processes for faculty, staff, and students.
• Oversee and coordinate with department coordinators and office assistant the recruiting activities, exploration schedules, school events, such as graduation receptions, open house, leading scholars, etc.
• Oversee and manage the college’s Ambassador program.
• Work closely with the Director of Finance and Data Operations reviewing
  student payroll, faculty payroll, and developing college processes and procedures.
• Track all curriculum proposals in the college.
• Coordinate space/facility use including approval of office assignments, key requests and building access.
• Supervise the college coordinator and/or the office assistant in the college and train new staff as needed.
• Create informative and supportive lines of communication and relationships with cooperating units to minimizing barriers to inclusion of computing into other programs.
  Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives.
• Apply safety-related knowledge, skills, and practices to everyday work.

Required Education, Certifications, Licensures

Bachelor’s Degree or an equivalent combination of education and experience
from which comparable knowledge or abilities can be required.

Required Experience

• Proven positive attitude with excellent oral/written communication,
  presentation, customer service, and interpersonal skills.
• Experience with the tenure, promotion and retention (TPR) process.
• Experience with all aspects of the hiring process at all levels, including faculty and staff positions.
• Proven ability to manage multiple projects including space and building planning.
• Relevant administrative experience organizing and coordinating multiple projects and tasks.
• Experience using a variety of software packages including, but not limited to Microsoft Office applications and Google Suite.
• Experience working with confidential information.

Desirable Education and/or Experience

• Knowledge of university policies and procedures.
• Experience working with student, faculty, and employee processes
• Experience managing academic workflow processes
• Experience working independently with limited supervision

Required Knowledge, Skills, and/or Abilities

• Ability to handle multiple tasks, priorities, and assignments in a fast-paced environment while keeping a professional and temperate demeanor with minimal supervision.
• Excellent interpersonal, customer service, and oral/written communication skills.
• Demonstrated ability to exemplify appropriate customer service in working with students, faculty, and all levels of university staff and officials.
• Demonstrated ability to be highly self-motivated in a proactive manner, meet deadlines, and display attention to detail.
• Demonstrated ability to take initiative in managing projects and develop and implement timelines.
• Demonstrated ability to work both independently and collaboratively.
• Demonstrated pleasant and business-like demeanor and ability to handle a fast-paced environment with a composed demeanor.

Desirable Knowledge, Skills, and/or Abilities

• Demonstrated success in, or potential future contributions to, working with persons from diverse backgrounds, creating a sense of belonging, and fostering a fair, objective, welcoming place to work for persons with a wide variety of personal characteristics and viewpoints.

Conditions of Employment

Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.

FLSA Status

Exempt

Shift

1st Shift

Title of Position Supervisor

Dean of College of Computing

Posting Type

Internal and External

Dependent on Funding

False/ No

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.

If you require any auxiliary aids, services, or accommodations during Michigan Tech’s hiring process please notify the Human Resources office at 906-487-2280 or hr-help@mtu.edu.

Required Education, Certifications, Licensures* (minimum requirements)

Advertised: 11 Dec 2024 Eastern Standard Time

Applications close:

Job Tags

Permanent employment, Full time, Part time, Outdoor, Shift work, Day shift,

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