Job Description

This Opportunity

WSP is seeking a Document Control Specialist to join our Project Controls team in Los Angeles.

Your Impact

Duties and Responsibilities:

• Influence the narrative by understanding what needs to be done. Support the Project vision and initiatives.

• Implement efficient work-flow process, monitor daily activity, implement modifications.

• Work within the existing “Electronic Document Management System (EDMS) QA/QC Plan”:

• Maintain documentation in SharePoint or similar EDMS.

• Work with Document Control Manager and Document Control team to ensure policies and procedures are being followed.

• Provide Document Management support to entire project team:

• Retrieve files Upload / Download files from EDMS, Manage Document Naming Convention, numbering, assigning, distribution.

• Process Incoming/Outgoing documentation

• Initiate and track document reviews

• Ensure that electronic record files as required are maintained in good order to comply with QA and contractual requirements

• Familiar with the Submittal and RFI Packages Procedure and Processes

• Perform reoccurring training on Document Management Requirements and EDMS use

• Optimize Document Control productivity, efficiency, and service quality across all departments

• Work with project department leads to ensure timely processing of documentation

• Conduct Internal Quality Audits of Document Management System

Who You Are

Minimum Requirements:

• Bachelor's degree or equivalent

• 3-5 years of Document Control experience involving Major Capital Improvement Programs and Large Projects

• Experience working on Design, Pre-Construction, Construction and Closeout or similar projects in an document control role

• Working knowledge of Unifier, Asite, Aconex, e-Builder, Procore, InEight or SharePoint

• Advanced computer and word processing skills using MS Office applications

• Excellent interpersonal, written and verbal communication skills

• Ability to coordinate several high-priority deadlines simultaneously and demonstrate flexibility when priorities change

• Excellent organizational & prioritizing skills with the ability to multitask

• Technical knowledge of industry documents, records and data management systems

• Experience with typical Microsoft office applications, (Word, Power Point, Excel and Visio), Adobe Acrobat.

• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.

• Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures

WSP Benefits:

WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Compensation:

Expected Salary (all locations): $87,700 - $125,400

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

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About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.

NOTICE TO THIRD PARTY AGENCIES:

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.

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