Job Description

BOOKKEEPER

SUPERVISED BY: Pastor

WORK SCHEDULE: Full-Time (8:00 am – 4:00 PM / 40 Hours a Week)

Please send all inquiries to frmaloney@maternitybvm.net by submitting a cover letter along with a resume. (No phone calls please.)

JOB OBJECTIVE:

The role of the bookkeeper is support the Pastor, Business Manager and Parish.

JOB QUALIFICATIONS, SKILLS AND ABILITIES:

• High School diploma; Minimum of 2 years of Bookkeeping experience.
• Strong financial background and knowledge of accounting system (QuickBooks)
• Strong computer skills (Microsoft Suite).
• Strong communication and collaboration skills.
• Ability to work with and maintain confidential information.
• Manage accounts receivable by preparing all deposits, take deposits to the bank and record all deposits.
• Manage accounts payable by coding all invoices, submit for approval to the business manager. Prepare and process checks once approval has been obtained. Prepare a check request for any items to be paid that are not standard invoices.
• Prepare purchase order for supplies that are requested.
• Answer phones, door and any questions that may come up with any visitors. (If a volunteer is not scheduled.)
• Manage health insurance and benefits for eligible employees.
• Assist Tuition Monitor with tuition management system (FACTS. Training on the FACTS Tuition Management System will be provided.
• Keep track of school families annual Church contributions.
• Other duties as assigned.

JOB RESPONSIBILITIES:

• Manage accounts receivable by preparing all deposits, take deposits to the bank and record all deposits.
• Manage accounts payable by coding all invoices, submit for approval to the business manager. Prepare and process checks once approval has been obtained. Prepare a check request for any items to be paid that are not standard invoices.
• Prepare purchase order for supplies that are requested.
• Answer phones, door and any questions that may come up with any visitors. (If a volunteer is not scheduled.)
• Manage health insurance and benefits for eligible employees.
• Assist Tuition Monitor with tuition management system (FACTS. Training on the FACTS Tuition Management System will be provided.
• Keep track of school families annual Church contributions.
• Other duties as assigned.

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