Position Summary
The Bilingual Administrative Assistant provides administrative support to the team at 33 USA Inc. This role requires fluency in both Japanese and English, as well as excellent organizational skills and attention to detail. The Bilingual Administrative Assistant is responsible for various administrative tasks including managing correspondence, scheduling appointments, maintaining records, attending any meetings as a interpreter and assisting with projects as needed.
Essential Job Functions & Responsibilities:
Correspondence Management:
Manage incoming and outgoing correspondence, including email, mail, and phone calls
Translate documents and messages from Japanese to English and vice versa
Draft and edit documents in both Japanese and English
Attending the sales or corporate activity as a interpreter
Appointment Scheduling:
Schedule appointments, meetings, and conference calls
Coordinate calendars and resolve scheduling conflicts
Record Maintenance:
Maintain digital and physical records, filing systems, and databases
Update and organize documents and information as needed
Support Tasks:
Assist with travel arrangements, booking flights, hotels, and transportation
Coordinate logistics for meetings, including preparing meeting materials and taking minutes
Assist with special projects by conducting research and providing administrative support
Education and Experience Requirements:
Required:
Fluency in both Japanese and English (verbal and written)
Proven experience as an administrative assistant or similar role
Strong organizational and time management skills
Excellent interpersonal and communication skills
Preferred:
Bachelor's degree in business administration or related field
Knowledge of Japanese culture and business etiquette
Desired Skills and Abilities:
Ability to prioritize tasks and manage multiple projects simultaneously
Attention to detail and strong problem-solving abilities
Ability to maintain confidentiality and exercise discretion
Proactive and self-motivated mindset
A number of programs cover all employees in the manner prescribed by law. Additionally, 33 USA Inc. provides several Company-designated benefit programs.
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